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Time Entries

Time entries record how much time you've worked on a given day. Each entry is a simple log: a date, a duration, and optionally what it was for.

That's it. No complex workflows, no approvals by default — just a clear record of time spent.

Why they matter​

Time entries give your workspace visibility into where effort is going. They're used for:

  • Reporting — how many hours went into a project, a contract, or a person
  • Transparency — managers and admins can see who worked on what
  • Accuracy — especially important when work is billed or tied to contracts

You don't need to track every minute. The goal is a useful picture, not a perfect one.

Adding a time entry​

  1. Go to Time Entries in the sidebar, or open your profile and click the Time tab
  2. Click Add entry
  3. Fill in the details:
    • Date — defaults to today
    • Hours — how much time you worked
    • Project — optional, link it to a project
    • Contract — optional, link it to a contract
    • Note — optional, a short description of the work
  4. Click Save

The entry is logged and immediately visible in reports.

tip

Log time daily. It takes seconds and saves you from trying to reconstruct a week's worth of work on Friday afternoon. Future you will be grateful.

Editing an entry​

Made a mistake? No problem.

  1. Find the entry in your Time Entries list
  2. Click Edit
  3. Update whatever needs changing
  4. Save

Admins and managers can also edit entries on behalf of team members — useful for correcting errors or adding context after the fact.

Linking to a project or contract​

When you log time, you can optionally attach it to:

  • A project — for organizing work by initiative or client
  • A contract — for tying hours directly to an employment or contractor agreement

You can link to both, one, or neither. There's no requirement.

Linking is especially useful when you need to produce reports. Unlinked time still counts toward your total logged hours — it just won't appear in project or contract breakdowns.

:::warning Common mistake Logging time without linking to a project, then wondering why the project report looks empty. If the work belongs to a project, link it when you log it — it's one extra click. :::

Typical daily workflow​

Here's what a simple time-tracking habit looks like:

  1. At the end of your day (or as you go), open Time Entries
  2. Click Add entry
  3. Enter the hours worked
  4. Select the project if applicable
  5. Add a short note if it helps (e.g. "Design review", "Client call")
  6. Save

Repeat. That's the whole workflow.

What's next?​