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Active vs. Inactive Members

Not everyone in your workspace will be an active, logged-in member. Workloom distinguishes between the two, and it matters.

Active member​

An active member has:

  • Accepted an invitation
  • An active account in your workspace
  • The ability to log in, view their profile, and request leave

Active members appear in your People list with a Member badge.

Inactive / pending person​

A person who has been added to the workspace but hasn't accepted an invitation yet. They exist in your system — you can set up their contract and leave policies — but they can't log in.

This is also how people show up after an invitation has been sent but not yet accepted.

Offboarded members​

When someone leaves your organization, you can deactivate their account. They move to an inactive state — their data stays in Workloom, but they can no longer access the workspace.

This keeps your records intact without cluttering your active member list.

Filtering your People list​

In the People section, use the status filter to show:

  • All people
  • Active members only
  • Invited (pending)
  • Inactive
tip

Keep your list clean by deactivating anyone who has left. It makes the active view much more useful day-to-day.